Rs. 174,040.00 recoverable across 4 vendors

Subject: Billing Discrepancy: PO-2026-0909 Reconciliation - Bharat Steel & Hardware

Dear Bharat Steel & Hardware Team, I am writing on behalf of the Accounts Payable team regarding a billing discrepancy identified during our review of the recent invoice associated with Purchase Order PO-2026-0909. The total disputed amount is Rs. 147,000.00. We have noted the following specific discrepancies that require reconciliation: 1. TMT Steel Bar 12mm: The contracted rate is Rs. 62/unit, but the invoice reflects a billed rate of Rs. 68/unit, resulting in an overcharge of Rs. 24,000.00. 2. PO Value Cap Exceeded: Purchase Order PO-2026-0909 has an agreed cumulative value cap of Rs. 800,000.00. Following this latest invoice, the cumulative billed amount stands at Rs. 923,000.00, which exceeds the agreed cap by Rs. 123,000.00. We kindly request that you review these details and either issue a corrected invoice reflecting our contracted terms or provide supporting documentation to confirm the validity of these charges. Thank you for your prompt attention to this matter. We look forward to resolving this discrepancy with you quickly. Sincerely, Accounts Payable Team

Subject: Billing Discrepancy Inquiry: Invoice Reconciliation - Anand Logistics

Dear Anand Logistics Team, I am writing to you on behalf of the Accounts Payable team regarding a discrepancy we identified during our reconciliation of your recent invoice. We have noted a total disputed amount of Rs. 23,000.00 and would appreciate your assistance in resolving this matter. The specific discrepancies are detailed below: 1. Pallet - Wooden: The invoice reflects a billed rate of Rs. 715 per unit, whereas our contracted rate is Rs. 650 per unit. This variance of Rs. 65 per unit across the 300 units billed results in an overcharge of Rs. 19,500.00. 2. Urgent Dispatch Fee: A charge of Rs. 3,500.00 has been applied for an urgent dispatch fee. However, this fee is not outlined in our purchase order, delivery challan, or agreed-upon rate card. We kindly request that you review these items and either issue a corrected invoice reflecting the contracted rates or provide supporting documentation to confirm the validity of these additional charges. Thank you for your prompt attention to this matter, and we look forward to resolving this quickly. Sincerely, Accounts Payable Team

Subject: Billing Discrepancy Inquiry: Invoice Reconciliation - Vishal Traders

Dear Vishal Traders Team, I am writing on behalf of the Accounts Payable team regarding a billing discrepancy identified during our recent invoice reconciliation. Upon reviewing the delivery challan and the corresponding invoice, we noted the following variance: - Item: Stretch Wrap Roll - Delivered Quantity (per Challan): 150 units - Billed Quantity (per Invoice): 170 units - Discrepancy: 20 units (Totaling Rs. 3,600.00) To help us resolve this and process your payment promptly, please review this discrepancy. We kindly request that you either issue a corrected invoice reflecting the delivered quantity of 150 units, or provide supporting documentation to confirm the validity of the 170-unit charge. Thank you for your cooperation and prompt attention to this matter. Sincerely, Accounts Payable Team

Subject: Billing Discrepancy: Invoice Reconciliation - Shree Packaging Co.

Dear Shree Packaging Co. Team, I hope this email finds you well. Our Accounts Payable team is currently reviewing your recent invoice and has identified a discrepancy between the billed amount and the delivered quantities. Specifically, for the item 'Corrugated Box - Small', the delivery challan shows that 480 units were delivered, whereas the invoice bills us for 500 units. This difference of 20 units represents a disputed amount of Rs. 440.00. Could you please review this discrepancy and either provide a corrected invoice reflecting the 480 delivered units, or share supporting documentation to confirm the validity of the 500-unit charge? Thank you for your assistance in resolving this matter. Sincerely, Accounts Payable Team